Vacancy Notice & Announcements | 2022 | FHI 360 Nepal | NGO / INGO / Development Projects
FHI 360 Nepal | NGO / INGO / Development Projects
Administrative Officer
Apply Before: 5:00 p.m. on August 14, 2022
The Administrative Officer will be responsible for procurement, inventory management, publication of advertisements, travel management, logistics support, and overall office operation.
Key Responsibilities:
Process Expense Authorization (EA) of all staff and visitors. Arrange hotel reservations, airline ticketing, and vehicle rental and assist in the travel of all staff and visitors as per FHI 360 travel policy.
Manage FHI 360 Nepal vehicles to adequately accommodate project activities and also ensure that vehicle policy and procedures strictly adhere.
Prepare/process Procurement Request forms (PR) and Purchase Orders (PO) to obtain necessary signatures and approvals. Responsible for processing procurement and ensuring FHI 360 Nepal procurement policy is strictly adhered to including reviewing all procurement requests for completeness of necessary information and soliciting and reviewing quotations.
Manage FHI 360 Nepal inventory including preparation of annual inventory report for submission to donor/s as per requirement.
Support with management of all service agreements of FHI 360 Nepal office.
Assist with timely logistics support for program-related workshops, training, and conferences.
Coordinate to publish FHI 360 Nepal advertisements as and when required.
Provide timely administrative support for management of office building operations (e.g. electricity, drinking water, communications, maintenance and repair of office equipment and furniture by service vendors, etc.)
Perform other duties as assigned by Supervisor, Finance & Administrative Director, Project Lead, and Country Director.
Minimum Requirement:
Bachelor’s degree in business studies, humanities, or related behavioral or social sciences field.
Three years of experience in an administrative and/or office management function.
Previous experience in an I/NGO environment will be an asset.
Excellent verbal and written communication skills both in English and Nepali.
Good judgment and the ability to deal pleasantly and effectively with people.
Strong team player skills and resourcefulness.
A proactive and independent approach to work with a willingness to undertake additional responsibilities.
Strong negotiation, coordination, communication, and interpersonal skills.
Ability to work well with project staff, government counterparts, IAs, and vendors
Knowledge of Microsoft products such as MS Office
Excellent interpersonal relationship.
Ability to work in and with groups with both Nepalese and expatriates.
Applying Procedure
To apply for this job online, please click on the link https://www.fhi360.org/careers
The Final deadline for application is 5:00 p.m. on August 14, 2022.
Only short-listed candidates will be invited for written tests and oral interviews. Any effort to influence the selection process will result in disqualification.
HOW TO APPLY
Click [HERE] to view the official vacancy for more details and the application procedure.
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